Loupe — Operational Intelligence for Behavioral Health

The Problem

Your operation runs on instinct and spreadsheets.

Most behavioral health facilities are making critical decisions without the intelligence to make them well. The cost is real — it's just hard to see until it isn't.

Admissions leakage

Coordinators spend hours interpreting raw VOBs instead of converting patients. Calls go unanalyzed, follow-ups fall through, and leads that should close don't. Nobody can see where the funnel is breaking — because nobody's looking.

Revenue blindspots

Without facility-specific payer intelligence, you can't predict net revenue, catch denial patterns before they compound, or know what a patient is actually worth before they walk in. The money is there — it's just invisible until it isn't.

Operational fragmentation

Admissions, BD, and clinical leadership each operate from different spreadsheets and different gut reads. There's no single source of operational truth — at least not one built for independent facilities at an accessible price.

VOB Workflow Intelligence

From raw benefits data to coordinator-ready output.

Once a VOB is run and the data is entered into Loupe, your coordinator gets a structured output immediately — network status, per-level benefit breakdown, and estimated patient responsibility calculated from your facility's own contracted rates and average length of stay. No manual math. No interpretation errors.

In-Network BCBS PPO — Full Continuum

Ready

T. Warren

BCBS PPO — Detox → PHP → IOP

Detox PHP IOP

Auth & Network

Your facility In-Network ✓

Auth requirement Prior Auth Required

Authorization likelihood High

Avg auth days — BCBS 14 days

Patient Responsibility — By Level of Care

Level	Days	Contracted Rate	Patient Resp.
Detox	7	$850/day	$1,190
PHP	14	$425/day	$1,190
IOP	21	$180/day	$756
Total Patient Responsibility — Full Continuum			$3,136

Estimated patient responsibility $3,136

Calculated using your facility's contracted rates and average length of stay per level of care. Coordinators can toggle individual levels to adjust the estimate.

Loupe interprets your VOB data — your coordinators stay in control

Out-of-Network UMR — Residential Level

Review Needed

S. Roberts

UMR — Residential (PHP)

Auth & Network

Your facility Out-of-Network

Auth requirement Prior Auth Required

Authorization likelihood Moderate

Avg auth days — UMR 22 days

OON Benefit Breakdown

OON deductible remaining $5,800

OON coinsurance 40% after deductible

OOP max remaining $8,400

⚠ Coordinator note: Review OON benefits and deductible status with patient prior to admission. Confirm financial responsibility before proceeding.

Est. net revenue to facility $38,200

Loupe interprets your VOB data — your coordinators stay in control

Out-of-Network UHC Choice Plus — No OON Benefits

Action Required

K. Lane

UHC Choice Plus — Residential (PHP)

Auth & Network

Your facility Out-of-Network

OON benefits None on policy

Authorization likelihood Not applicable

⛔ Do not proceed to admission. This policy carries no OON benefits. Self-pay agreement or alternate coverage must be confirmed with the patient before proceeding.

Self-Pay or Alternate Coverage Required to Proceed

Loupe interprets your VOB data — your coordinators stay in control

The Solution

Loupe for your operation.

Loupe doesn't change what's there — it brings what was always there into sharp focus. It sits on top of your existing tools and gives your entire operation the clarity it's been missing.

◎

Deploys on your existing stack

Connects to Zoho, HubSpot, Go High Level, CTM, CallRail. No migration, no retraining, no disruption to clinical operations.
◈

A dataset that gets smarter over time

Every VOB processed contributes to a compounding dataset of payer behavior, denial patterns, and authorization benchmarks — intelligence no single facility could build alone.
◇

Built from inside the room

Every module reflects decisions a real operator made — not assumptions a product team made about your workflow from the outside.

EPR calculated in seconds

In-network confirmed

Census: 94% occupied

Platform

Intelligence across your entire operation.

From first call through re-admission — one platform connecting admissions, revenue, census, and business development into a single operational picture.

◎

VOB Workflow Engine + EPR Calculator

Once your VOB is run, Loupe structures the raw benefits data into a coordinator-ready output — network status, auth requirements, per-level benefit breakdown, and estimated patient responsibility calculated from your facility's own contracted rates and average LOS per level of care. Coordinators toggle levels to match the patient's actual treatment plan. No manual math. No interpretation errors.

Launch Module

▦

Census Management

Real-time bed board with forward-looking occupancy and payer mix projections. Know your capacity and revenue exposure before your morning huddle.

Launch Module

◇

Organizational Intelligence

Full-funnel visibility across admissions, business development, and referring accounts — coordinator performance, rep metrics, source attribution, and referral partner tracking in one view.

Launch Module

◐

Call Monitoring & Analysis

AI analysis of admissions calls surfacing coordinator performance gaps and missed conversion opportunities before they become lost admissions.

Coming Soon

⬡

Revenue Forecasting

Projected net revenue by payer, level of care, and census scenario. Financial visibility before problems materialize.

Coming Soon

◉

Payer Intelligence

Cross-facility benchmarks on authorization rates, denial patterns, and average LOS — a dataset that compounds with every client added to the network.

Coming Soon

◑

Lead Tracking & Follow-Up

Full-funnel lead visibility from first inquiry through intake, with automated gap detection so no lead goes cold unnoticed.

Coming Soon

⬢

Multi-Site Intelligence

Portfolio-level visibility across multiple locations and levels of care — one command view for multi-facility operators.

Coming Soon

Security & Compliance

Your data stays yours. Always.

Loupe was built for behavioral health — an industry where data sensitivity isn't optional. Every decision about how we handle your data was made with that in mind.

HIPAA Compliant

Loupe is built to HIPAA standards. All patient data entered into the platform is handled in full compliance with federal privacy and security requirements.

HIPAA Compliant

Your facility data is confidential

Your contracted rates, average lengths of stay, payer mix, and operational data are never shared with other facilities. What you enter is yours — full stop.

Facility Data Private

Payer benchmarks are anonymized

Cross-facility payer intelligence is aggregated and anonymized. You benefit from market-wide patterns without any facility's specific data being identifiable.

Anonymized Benchmarks

Founding Client Program

Be part of building something that changes how this industry operates.

Three facilities. Locked pricing for life. Direct input on what gets built.

40% off — locked permanently

Founding client pricing is set at 40% below standard rate and locked for the life of your subscription. The rate you start at is the rate you keep — regardless of what the platform grows into.

Direct roadmap access

Founding clients shape what gets built. You're not buying a finished product — you're co-developing it with a team that has operated in your exact shoes and wants to solve the right problems.

90-day out clause

If Loupe doesn't materially improve your operation within 90 days, you can walk away. No questions. We're confident enough in what this does to put that in writing.

Apply for a Founding Spot

3 founding spots available

Founding rate: $1,500–$2,100/mo · Standard rate: $2,500–$3,500/mo

Why Loupe

"I built Loupe because I ran these operations and watched facilities make critical decisions with incomplete information, disconnected tools, and no real-time picture of what was actually happening."

Loupe was built by a former behavioral health operator who sat inside the decisions this platform is designed to improve — from admissions and revenue to census and business development.

Every module reflects the actual workflow of the people using it, the real questions leadership needs answered, and the operational dynamics that determine whether a facility grows or stalls.

Connor Heidemann

Founder & CEO, Loupe Inc.

$20K+

Average commercial admission value recoverable per patient

6×

ROI from a single recovered admission at standard pricing

Seconds

From VOB data entry to structured coordinator output

Founding client spots — locked pricing and direct roadmap access

See what your
facility is missing.

Your operation runs on instinct and spreadsheets.

From raw benefits data to coordinator-ready output.

Loupe for your operation.

Intelligence across your entire operation.

Your data stays yours. Always.

Be part of building something that changes how this industry operates.

Ready to see what you're missing?

See what yourfacility is missing.

Your operation runs on instinct and spreadsheets.

From raw benefits data to coordinator-ready output.

Loupe for your operation.

Intelligence across your entire operation.

Your data stays yours. Always.

Be part of building something that changes how this industry operates.

Ready to see what you're missing?

See what your
facility is missing.